Athena Downloads

Athena Downloads

Athena MIS

10 Point

MIS Check List

ChecklistThumb sm

The 10 Point Check List is a handy guide to the questions you need to ask when considering the move to an MIS.

 

Athena MIS & Athena RAIL
Quick Reference Guide


MISRAILThumb sm


This guide answers important questions about Athena MIS & RAIL. What you get for your licence fee, customer support, payment options and fees.


 
An introduction to
Athena MIS & RAIL

intro Thumb sm

This document covers all the benefits and features of Athena MIS & RAIL and what's in line for future development.

 

 


Athena MIS & Athena RAIL

Getting Started

Athena MIS & RAIL - Getting Started


This guide explains how to perform the initial setup of Athena MIS & RAIL.

10 Point

MIS Check List

ChecklistThumb sm

The 10 Point Check List is a handy guide to the questions you need to ask when considering the move to an MIS.

 

Athena MIS & Athena RAIL
Quick Reference Guide


MISRAILThumb sm


This guide answers important questions about Athena MIS & RAIL. What you get for your licence fee, customer support, payment options and fees.


 
An introduction to
Athena MIS & RAIL

intro Thumb sm

This document covers all the benefits and features of Athena MIS & RAIL and what's in line for future development.

 

 


Athena MIS & Athena RAIL

Getting Started

Athena MIS & RAIL - Getting Started


This guide explains how to perform the initial setup of Athena MIS & RAIL.

How much does Athena MIS cost? 

Annual SaaS Licence

Athena MIS & RAIL is available on a 1 year renewable Software as a Service licence agreement.

We offer fixed price plans which allows for unlimited users and incurs no further hosting costs.

Features & Benefits

Annual licence fee for ILR compliant Athena MIS


Annual licence fee for Standard Athena MIS


Annual licence fee for ILR compliant Athena MIS (App10)


Your own private database


Unique url


Unlimited contracts


Number of learners


Unlimited user accounts


Nightly backup of data


All maintenance


All upgrades


Referral discounts


‘How to’ videos


Various

from *£5,400.00


*£4,200.00


*£1,800.00


Yes


Yes


Yes


Various


Yes


Yes


Yes


Yes


Yes


Yes


Make the change today and with a few simple steps you can have your own Athena MIS in place within 24 hours!

Contact me This email address is being protected from spambots. You need JavaScript enabled to view it. for access to our fully functional demonstration site or more information. You could have your very own Athena MIS in place within 24 hours!

*Net of VAT


What are our payment terms?

You can choose to pay monthly or annually and we require a standing order to be set up.

Example:

Licence


Annual licence - ILR Compliant Athena MIS


Annual licence - Standard Athena MIS


Annual licence - ILR compliant Athena MIS (App10)


Deposit Required


£900.00


£700.00


£300.00


Monthly Fee


£450.00


£350.00


£150.00


Annual Fee


*£5,400.00


*£4,200.00


*£1,800.00


Make the change today and with a few simple steps you can have your own Athena MIS in place within 24 hours!

*Net of VAT


What are our data management services?

You can simply licence Athena MIS and manage your data and ILR'S yourself or choose from one of our additional support packages.

Example:

Package


Analyse and prepare data for your ILR'S.


 Validation and submission of your ILR'S.


We manage every stage of your data management.


Monthly Fee


*£5.00 per learner


*£5.00 per learner


*5% of total contract value


Minimum


* fixed fee of £150.00 if less than 30 learners.


* fixed fee of £150.00 if less than 30 learners.


Discuss requirements


 

*Net of VAT

 


Can I have Multple Learner / Contract Types in Athena MIS & RAIL?

Absolutely yes!

Unlike most other MI systems all learner / contract types are included in the licence fee!

This means that as we don't charge for each additional contract type you can manage all the ESFA contracts you have, as well as any subcontracted provision you may deliver, from as little as £450.00 +VAT per month!

You can control the contract / learner types you want to include in your Athena MIS by simply switching them on or off in the System Settings.


• Apprenticeships


• Work Place Learning / Learner Loan


• Traineeships


• Skills Support for The Unemployed (SSU)



• Adult Learner Responsive


• Skills Support for The Workforce (SSW)


• Work Based Learning


• Skills Support for Redundancy (SSR)


 Athena MIS & RAIL provides the tools to manage all of your training provision in one secure location!

 If you have any questions simply drop me an email: This email address is being protected from spambots. You need JavaScript enabled to view it.


How quickly can I have Athena MIS / Athena RAIL?

You will have access to your very own Athena MIS / Athena Rail database within 24 hours of us receiving your deposit.

Follow our rew simple steps and you could have YOUR Athena MIS / RAIL the same day!

1. Bank transfer your deposit.

2. Provide proof of the setup of your standing order instruction.

3. Sign and return the signature page of our SAAS Licence Agreement.

4. Contact name, email and telephone number for invoices.


I Only Have 10 Apprentices, Is There an Athena MIS for Me?

Yes, of course!

We are able to offer an affordable rate to tarining providers who are deliverying appreticeships in small numbers.

We have several options available so you can satisfy your ESFA contractual obligations at a fraction of the cost!
For those who only need ILR submissions for up to 10 apprentices we can offer:

  1. ILR creation, validation & submission - £100.00 pm (no Athena MIS)
  2. Athena MIS licence for up to 10 apprentices - £150.00 pm
  3. Athena MIS licence plus ILR creation, validation & submission £250.00 pm!

We are happy to take the strain out of data management and create, validate and submit ILR's on your behalf!

Other examples:

  • 11 - 25 learners £300.00
  • 26 - 250 learners £450.00
  • 251 - 500 learners £550.00
  • Unlimited learners £700.00

How long does Athena MIS/ RAIL take to set up?

We perform the set up process for you and will need specific information such as:

  1. UKPRN number
  2. List of assessors
  3. List of IQA'S
  4. Employer names
  5. Courses delivered with LAR numbers
  6. Cohort naming convention
  7. User names
  8. Learner types: Apprenticehip, Advanced Learner Loan, SSW etc.
  9. Contract names (temporary contracts can be set up initially)

The setup process will only take a few hours if you have all the required information to hand!

You can perform the setup procedure yourself if you prefer.

Check out our You Tube channel for various 'How to..' videos including Athena MIS & RAIL - Initial Setup.


Do you have a data management service?

Yes we do!

ILR Submissions:

We charge *£5.00 per learner payable at each ILR submission, this will be monthly for apprenticeships (funding model 36) as of May 2017.

Full data Management:

We charge 5% of your contract value to completely manage your data input and ILR submissions, which is a significant saving compared to subcontractor management fees!
 
All you would need to do is to provide us with your learner data spreadsheets, securly of course, and we will input, validate and submit your ILR's.
 
We will of course let you know if any of your mandatory data is invalid or missing so that you can concentrate on sorting that while we manage the rest.

* fixed fee of £150.00 if less than 30 learners.


How much does it cost? 

We have fixed price plans from small numbers to unlimited learners, users, contracts and incurs no further hosting costs.

Features & Benefits

Annual licence fee for ILR compliant Athena MIS


Annual licence fee for Standard Athena MIS


Your own private database


Unique url


Unlimited contracts


Number of learners


Unlimited user accounts


Nightly backup of data


All maintenance


All upgrades


Referral discounts


‘How to’ videos


Various

from *£5,400.00


*£4,200.00


Yes


Yes


Yes


Various


Yes


Yes


Yes


Yes


Yes


Yes


Make the change today and with a few simple steps you can have your own Athena MIS in place within 24 hours!

Call Lynn on 01482 379540 or email  This email address is being protected from spambots. You need JavaScript enabled to view it. to book your free trial today!

*Net of VAT


What are your payment terms?

You can choose to pay monthly or annually and we require a standing order to be set up.

Example:

Licence


Annual licence fee for ILR Compliant Athena MIS


Annual licence fee for Standard Athena MIS


Deposit Required


£900.00


£700.00


Monthly Fee


£450.00


£350.00


Annual Fee


*£5,400.00


*£4,200.00


Make the change today and with a few simple steps you can have your own Athena MIS in place within 24 hours!

 *Net of VAT


Can I have a free trial?

Absolutely! We have a demonstration site where you can add as much 'dummy' data as you like to get a real life feel for how Athena MIS will provide internal tracking of your learner's journey as well as the vitally important ILR creation.

Send an email to This email address is being protected from spambots. You need JavaScript enabled to view it. and we will give you some login details.


Do I have to sign a contract?

Yes. Athena MIS & RAIL is available on a 1 year renewable Software as a Service(SAAS) licence agreement.


How do I get my data from my spreadsheets into Athena MIS?

We can import your current learners from your spreadsheets for you, our data import fees are £150.00 per day.


Do I need to buy any particular computer?

All you need is your normal computer, a web browser and an internet connection.

We do recommend that you use dual monitors to make your work life more efficient!

Having two monitors makes working alongside our step by step 'How to..' videos much easier!

Having two monitors also makes working on ILR validation more efficient and less frustrating!


Is the software easy to install?

There is no software to install. We host and manage the suite of Athena applications so all upgrades, backups and maintenance are done for you.


Will You Come and Demonstrate?

To keep costs down we have created a fully functional demonstration site but we are happy to demonstrate in person too.

We travel within a 50 mile radius free of charge but travel outside this area will incur travel costs.

Please contact us for further details.


Will I need any training?

To keep costs down we provide 'How to..' videos. These are step by step instructions to follow along with.

If there is something we haven't covered just drop us an email and we will create a video within a few hours!

We will of course provide onsite training from £450.00 per day.


 

Having an effective Data Management System has never been so important

Athena MIS is an ILR compliant MI system

One of the most crucial obligations of an Education and Skills Funding Agency contract, for main and employer providers accepted to the RoATP, is the collection, management and submission of Individualised Learner Record (ILR) data.

The ILR specification documents set out the technical requirements of ILR returns, with the Provider Support Manual and funding rules documentation covering additional regulations specific to apprenticeships.

These ILR returns are required on a monthly basis as of May 2017, and we understand that for new main and employer providers there is a 3 month period in which to settle into the correct submission of returns.

Athena MIS provides ILR compliance as specified in the ILR specification documentation and through continual support via the ESFA'S software writers group which meets regularly to discuss updates, changes and future developments with regard to all data management related issues.

All ILR compliant MI systems have to conform to the ESFA'S specifications, providing the same set of core features and requirements as a standard, so each MI system can create the exact document format for you to submit your ILR returns.

The decision as to which MI system best suites your company will depend entirely on your company's additional needs.

Athena MIS is packed with tools for internal tracking and progression of a learner journey as well as the all important ILR creation as standard and the basis of all future development will be determined by the ILR Specifications and contractual obligations the ESFA set for main and employer providers.

An introduction to Athena MIS & RAIL outlines all the current features and benefits Athena MIS & RAIL provides for the management of your learner, employer, contract and subcontractor data.

The monthly deadline for each ILR return is found in the submission schedule, so you will need to be prepared ahead of time and decide what management tools you will use to create that all important XML file.

We are dedicated to providing a personal service with as much or little support as you need.

1. You can simply licence Athena MIS and manage your data and ILR'S yourself.

2. You can opt to control all of the data input side and let us analyse and prepare your ILR'S.

3. We can take this a step further and perform the validation and submission of your ILR'S too!

4. We can even manage every stage of your data management requirements.

Whatever your required level of support Cleverclogs Multimedia has a solution to take the pressure off learning the multitude of rules for error free ILR submissions.

No matter how you decide to manage your data in the early stages you must take into account that your obligations don't stop with ILR submissions as you will be in scope for Ofsted inspections too.

Displayed below is a small sample of the power and versitility of Athena MIS. We have a fully functional demonstration site for you to access and our You Tube channel has many more 'How to..' videos to peruse.


ILR Creation for Lead providers and Subcontractors

Athens MIS & RAIL creates ILR documents either by populating an excel workbook (for subcontractors) or creating the ESFA required XML file (for main and employer providers).

Athena MIS displays which fields are required for the ILR throughout the entire learner profile which updates the ILR Dashboard in realtime.

The new ILR Dashboard displays all learners and gives an overall view of the 'health' of each individuals' ILR.

We don't stop there! Errors and warnings are shown with a location in Athena and an explanation of what you need to do to fix it!

The ILR Dashboard displays your learners along with a list of the missing mandatory elements needed for a successful ILR return.

In fact our ILR Wizard won't allow invalid / incomplete learners into your ILR making for a painless and efficient was to create your monthly ILR returns to The Hub.

It's best practice to export an individual ILR for validation in the Funding Information System (FIS) so you can track down any anomalies ahead of submission deadline.

The key as always to to make sure your learner data is kept up to date and a part of your daily administration routine.

 Athena MIS & RAIL - How to Create a Subcontractor ILR

 Athena MIS & RAIL - How to Create a Lead Provider ILR


Contract Tracker

Athena MIS doesn't just manage your learner data, all your contracts are tracked too!

Athena MIS, has various tools to help manage and track each learner and contract.

The contract tracker alerts the system when contracts are reaching capacity in each age group and provision type, to make sure you are on track with your contractual obligations

The Contract tracker includes performance indicators filtered by week, month, quarter and annually which will provide you with real time data to ensure you are on track with your delivery.


 

 Athena MIS & RAIL - How to Create a New Contract


Progression Reports

Every training provider be they lead or subcontractor needs to monitor learner progression and contact.

Athena MIS & RAIL has a dashboard specifically for learner and review / contact progression.

As each element is modified or completed the progression tracker automatically displays the percent of completed and elements in progress.

This report is perfect for sending to lead providers and for Ofsted inspections as it's easily exported to a spreadsheet.

2017 will see the introduction of the Athena Assessor Tablet so realtime updates can be made while visiting with a learner. Download our specification document for more details.

 Athena MIS & RAIL - How to Create Progression Reports

 


User Accounts

Athena MIS has different types of user accounts. You create and control them. Your staff have different roles and so does Athena.  You can even impress your main providers by creating them a read only Contract Manager account.

• Data Input


• Super User


• Assessor

• Administrator


• IQA


• Contract Manager

It doesn’t matter how many accounts you make it’s all included in the licence fee.


Learner / Contract Types

Unlike most other MI systems all learner / contract types are included in the licence fee, this means that as we don't charge for each additional contract type so you can manage all the ESFA contracts you have, as well as any subcontracted provision you may deliver, from as little as £450.00 +VAT per month!

Athena MIS manages all of your learner provision including;

• Apprenticeships


• Adult Learner Responsive


• Traineeships


• Skills Support for The Workforce

• Work Place Learning / Advanced Learner Loan


• Skills Support for The Workforce


• Work Based Learning


• Skills Support for Redundancy

You will have your own secure database just for you and your staff. It’s protected by SSL and is as strong as the encryption you have for your online banking. And all your staff can use it at the same time!

Are the management systems you currently have in place really good enough? Do they offer all the benefits Athena MIS does?


 

 

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