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Athena MIS

ePortfolio!

Unlike any other data management system we have integrated our ePortfolio within the learner profile, so you don't need to spend time duplicating learner data!

Using one system for your data management and ePortfiolio will improve on efficiency, productivity and most of all save you lots of money!

Phase two is in development which includes the IQA dashboard and management tools and phase 3 the learner dashboard is expected later in the year.

Benefits:

  • No additional annual licence fee
  • No minimum requirements
  • No cost per learner
  • Pay monthly!

Take a look at the videos below for a preview of the ePortfolio or drop me an email This email address is being protected from spambots. You need JavaScript enabled to view it. to access our fully functional demonstration site!


What are the Fees?

Until the end of March we are offering an all inclusive service based on our published fees:

  • Athena MIS App10* up to 10 apprentices - £200.00* per month
  • Athena MIS - up to 250 learners - £300.00* per month
  • Athena MIS - up to 500 learners - £450.00* per month
  • Athena MIS - unlimited learners - £750.00* per month

* All fees are subject to VAT.

YES!! this means there's no additional costs to have the ePortfolio!

As a new client you will pay a monthly subscription based on the number of your learners, giving you access to all of Athena MIS's features, ILR creation AND ePortfolio, spreading the cost over the whole year!


How to create an Integrated ePortfolio

Phase one is now complete allowing you to create an ePortfolio within the Learning Delivery tab and upload evidence directly to the learner profile!

You can then:

• upload, view and download evidence

• add notes

• set the status of pending, approved or declined

• assign evidence to unit

• track evidence in reviews

• evidence is also tracked on the Progression Dashboard!


Watch the video for step by step instructions on how easy it is to create an ePortfolio!

 


Upload, View, Download & Delete Evidence

Once your learner's ePortfolio has been created you can then add as much evidence as required.

Add notes against the evidence and set the status as Pending, Accepted or Declined!


 Athena MIS & RAIL - How to Upload, View, Download & Delete Evidence

Change Evidence Status and Add Notes

As you know not all evidence supplied by a learner will be up to par, so setting a status on each piece of evidence will help you keep track of the learners progress.

Adding notes will help you keep on top of any outstanding issues.


 Athena MIS & RAIL - How to Change Evidence Status and Add Notes.


Athena MIS Hybrid Released!

As part of our GDPR Compliance Project we have realeased our Hybrid Clould version of Athena MIS & RAIL which allows the flexibility of cloud storage with a desktop interface!

This will soon completely replace the browser version therefore eliminating and browser based security threats.


Athena ePortfolio

Phase 1 of Athena ePortfolio is now available!

Our ePortfolio is fully incorporated in Athena MIS's learner profiles, linking evidence to units and reviews, providing seemless integration of data management and evidence!

As an Athena MIS /RAIL client you will have the option to add the ePortfolio to your Athena MIS subscription, to keep all of your data management and evidence storage in one place.

Phase 2 will include IQA & EQA functionality and phase 3 will have a web front end for learners to upload their own evidence!

Check out or ePortfolio page for further information and 'How to..' videos!


Assessor tablet

In an ever increasing need for saving time and becoming more efficient with data capture we will be introducing the Athena MIS Assessor Tablet!

With this additional service you will be able to sign up new learners, update unit / assignment completions and record evidence ready for seemless integration with your Athena MIS and eportfolio!

We even provide the pre-installed tablet with Windows operating system included in the subscription!


 

Get Our Development Updates!

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GDPR Roadmap for Athena MIS

GASQ Certification Logo
GASQ GDPR Practitioner

 

We are working towards GDPR compliance ready for deadline day on 25th May 2018.

Our GDPR compliance project provides the ideal opportunity to accelerate our development roadmap, which includes some significant changes to how Athena MIS will be accessed with the objective to future proof Athena MIS against cyber threats.

We

The release of our Hybrid Cloud version of Athena MIS & RAIL allows the flexibility of cloud storage with a desktop interface and will soon completely replace the browser version, therefore eliminating any browser based security threats.


More details will be released in the next few months, so watch this space!


Our road map includes:

•    SSL certificate in place on our company website
•    Update Website Policies
•    GDPR Compliance
•    Cyber Essentials Certification
•    Working towards ISO 27001.


We are also offering GDPR consultancy to our clients and SME’s who need to kick start their own GDPR Compliance Project.

Licence Options

& Additional Services

Fees and Services

This document covers our licence fees and additional services such as data management, training & data input.

 


 

10 Point

MIS Check List

ChecklistThumb sm

The 10 Point Check List is a handy guide to the questions you need to ask when considering the move to an MIS.

 

Athena MIS & Athena RAIL
Quick Reference Guide


MISRAILThumb sm


This guide answers important questions about Athena MIS & RAIL. What you get for your licence fee, customer support, payment options and fees.


 
An introduction to
Athena MIS & RAIL

intro Thumb sm

This document covers all the benefits and features of Athena MIS & RAIL and what's in line for future development.

 

 


Athena MIS & Athena RAIL

Getting Started

Athena MIS & RAIL - Getting Started


This guide explains how to perform the initial setup of Athena MIS & RAIL.

Licence Options & Additional Services

Fees and Services

This document covers our licence fees and additional services such as data management, training & data input.

 

10 Point

MIS Check List

ChecklistThumb sm

The 10 Point Check List is a handy guide to the questions you need to ask when considering the move to an MIS.

 

Athena MIS & Athena RAIL
Quick Reference Guide


MISRAILThumb sm


This guide answers important questions about Athena MIS & RAIL. What you get for your licence fee, customer support, payment options and fees.


 
An introduction to
Athena MIS & RAIL

intro Thumb sm

This document covers all the benefits and features of Athena MIS & RAIL and what's in line for future development.

 

 


Athena MIS & Athena RAIL

Getting Started

Athena MIS & RAIL - Getting Started


This guide explains how to perform the initial setup of Athena MIS & RAIL.

How much does Athena MIS cost?


Athena MIS & RAIL is available on a 1 year renewable Software as a Service licence agreement.

Pay a monthly subscription based on the number of learners, giving you access to all of Athena MIS's features, ILR creation AND ePortfolio, spreading the cost over the whole year!

Our price plans below include unlimited user accounts, yes, this means you pay one monthly fee and NO additional licence fees, hosting or ePortfolio costs!

We also offer additional services such as data management, training & data input.

For further details click on the adjacent thumbnail to download our Licence Options & Additional Services document.

 

Fees and Services

 


 

Athena MIS Version

Athena MIS App10* - up to 10 apprentices


Athena MIS 250 - up to 250 learners


Athena MIS 500 - up to 500 learners


Athena MIS Unlimited - unlimited learners


Annual licence fee

£2,400 per annum (£200.00 per month) +VAT


£3,600 per annum (£300.00 per month) +VAT


£5,400.00 (£450.00 per month) +VAT


£9,000 per annum (£750.00 per month) +VAT


*This is an initial licence fee for training providers new to apprenticeship deivery. If you only ever have 10 apprenices a year then your licence fee will stay at this level, once you have more than 10 apprentices the licence fee will increase.

Make the change today and with a few simple steps you can have your own Athena MIS in place within 24 hours!

Contact me This email address is being protected from spambots. You need JavaScript enabled to view it. for access to our fully functional demonstration site or more information. You could have your very own Athena MIS in place within 24 hours!


What are our payment terms?

You can choose to pay monthly or annually and we require a standing order to be set up.

Example:

Licence


Athena MIS App10


Athena MIS 250


Athena MIS 500


Athena MIS Unlimited


Deposit Required


£350.00


£350.00


£350.00


£450.00


Monthly Fee


£200.00


£300.00


£450.00


£750.00


Annual Fee


*£2,400.00


*£3,600.00


*£5,400.00


*£9,000.00


Make the change today and with a few simple steps you can have your own Athena MIS in place within 24 hours!

*Net of VAT


What are our data management services?

You can simply licence Athena MIS and manage your data and ILR'S yourself or choose from one of our additional support packages.

Example:

Package


Data management including support with ILR submissions


Full data management & monthly ILR submissions from


**Bespoke ILR support & guidance from


Fee


£150.00 per day


£450.00 per month


£150.00 per month


 
**Bespoke ILR support & guidance is tailored to your needs for example; analysis of your data providing you with reports of missing mandatory or incorrect data and help with funding rules and regulations to keep you on track for error free monthly ILR submissions.

All fees are subject to VAT.

 


Can I Have Multple Learner / Contract Types in Athena MIS & RAIL?

Absolutely yes!

Unlike most other MI systems all learner / contract types are included in the licence fee!

This means that as we don't charge for each additional contract type you can manage all the ESFA contracts you have, as well as any subcontracted provision you may deliver, from as little as £450.00 +VAT per month!

You can control the contract / learner types you want to include in your Athena MIS by simply switching them on or off in the System Settings.


• Apprenticeships


• Work Place Learning / Learner Loan


• Traineeships


• Skills Support for The Unemployed (SSU)



• Adult Skills


• Skills Support for The Workforce (SSW)


• Work Based Learning


• Skills Support for Redundancy (SSR)


 Athena MIS & RAIL provides the tools to manage all of your training provision in one secure location!

 If you have any questions simply drop me an email: This email address is being protected from spambots. You need JavaScript enabled to view it.


How Quickly can I have Athena MIS / Athena RAIL?

You will have access to your very own Athena MIS / Athena Rail database within 24 hours of us receiving your deposit.

Follow our rew simple steps and you could have YOUR Athena MIS / RAIL the same day!

1. Bank transfer your deposit.

2. Provide proof of the setup of your standing order instruction.

3. Sign and return the signature page of our SAAS Licence Agreement.

4. Contact name, email and telephone number for invoices.


I Only Have 5 Apprentices, Is There an Athena MIS for Me?

Yes, of course!

We are able to offer an affordable rate to training providers who are deliverying appreticeships in small numbers.

Athena MIS App10* is perfect for training or employer providers who are new to delivering apprenticeships and have up to 10 apprentices.

Our all inclusive licence is just £200.00 + VAT per month with no additional costs for hosting, support or additional user accounts!


Do You Have an ePortfolio?

Yes, phase 1 is now available!

Check out our ePortfolio page for further information and some 'How to..' videos.

Our ePortfolio is fully integrated in Athena MIS's learner profiles, linking evidence to units and reviews, providing seemless integration of data management and evidence!

As an Athena MIS /RAIL client you will have the option to add the ePortfolio to your Athena MIS subscription, to keep all of your data management and evidence storage in one place.

Why not check out our In Development page for current and future projects including phases 2 & 3 of ePortfolio!


How Long Does Athena MIS/ RAIL Take to Set Up?

We perform the set up process for you and will need specific information such as:

  1. UKPRN number
  2. List of assessors
  3. List of IQA'S
  4. Employer names
  5. Courses delivered with LAR numbers
  6. Cohort naming convention
  7. User names
  8. Learner types: Apprenticehip, Advanced Learner Loan, SSW etc.
  9. Contract names (temporary contracts can be set up initially)

The setup process will only take a few hours if you have all the required information to hand!

You can perform the setup procedure yourself if you prefer.

Check out our You Tube channel for various 'How to..' videos including Athena MIS & RAIL - Initial Setup.


Do You Have a Data Management Service?

Yes we do!

Get in touch of you want to discuss your individual circumstances.

ILR Submission Examples:

• Data management including support with ILR submissions £150.00 per day
• Full data management & monthly ILR submissions from £450.00 per month
• **Bespoke ILR support & guidance from £150.00 per month

**Bespoke ILR support & guidance is tailored to your needs for example; analysis of your data providing you with reports of missing mandatory or incorrect data and help with funding rules and regulations to keep you on track for error free monthly ILR submissions.

All fees are subject to VAT.

 


How much does Athena MIS cost?


Athena MIS & RAIL is available on a 1 year renewable Software as a Service licence agreement.

We offer fixed price plans which includes unlimited user accounts, yes, this means you pay one monthly fee and NO additional licence fees or hosting costs!

We also offer additional services such as data management, training & data input.

For further details click on the adjacent thumbnail to download our Licence Options & Additional Services document.

 

Fees and Services

 


 

Athena MIS Version

Athena MIS App10* - up to 10 apprentices


Athena MIS 250 - up to 250 learners


Athena MIS 500 - up to 500 learners


Athena MIS Unlimited - unlimited learners


Annual licence fee

£2,400 per annum (£200.00 per month) +VAT


£3,600 per annum (£300.00 per month) +VAT


£5,400.00 (£450.00 per month) +VAT


£9,000 per annum (£750.00 per month) +VAT


*This is an initial licence fee for training providers new to apprenticeship deivery. If you only ever have 10 apprenices a year then your licence fee will stay at this level, once you have more than 10 apprentices the licence fee will increase.

Make the change today and with a few simple steps you can have your own Athena MIS in place within 24 hours!

Contact me This email address is being protected from spambots. You need JavaScript enabled to view it. for access to our fully functional demonstration site or more information. You could have your very own Athena MIS in place within 24 hours!


What are our payment terms?

You can choose to pay monthly or annually and we require a standing order to be set up.

Example:

Licence


Athena MIS App10


Athena MIS 250


Athena MIS 500


Athena MIS Unlimited


Deposit Required


£350.00


£350.00


£350.00


£450.00


Monthly Fee


£200.00


£300.00


£450.00


£750.00


Annual Fee


*£2,400.00


*£3,600.00


*£5,400.00


*£9,000.00


Make the change today and with a few simple steps you can have your own Athena MIS in place within 24 hours!

*Net of VAT


Can I Have a Free Trial?

Absolutely! We have a demonstration site where you can add as much 'dummy' data as you like to get a real life feel for how Athena MIS will provide internal tracking of your learner's journey as well as the vitally important ILR creation.

Send an email to This email address is being protected from spambots. You need JavaScript enabled to view it. and we will give you some login details.


Do I Have to Sign a Contract?

Yes. Athena MIS & RAIL is available on a 1 year renewable Software as a Service(SAAS) licence agreement.


How Do I get My Current Data Into Athena MIS?

We can import your current learners from your spreadsheets for you, our data import fees are £150.00 per day.

If you have been using the ESFA's Learner Entry tool and have created an ILR we can import this data for you too!


Do I Need to Buy a Particular computer?

All you need is your normal computer, a web browser and an internet connection.

We do recommend that you use dual monitors to make your work life more efficient!

Having two monitors makes working alongside our step by step 'How to..' videos much easier!

Having two monitors also makes working on ILR validation more efficient and less frustrating!


Is the Software Easy to Install?

Yes! We have now released our Hybrid Clould version which allows the flexibility of cloud storage with a desktop interface!

Contact us to access the download.

We have released this version as it forms part of our GDPR Compliance Project.


Do I Have to Manage Updates and Patches Myself?

We host and manage the suite of Athena applications so all upgrades, backups and maintenance are done for you.

If using our Hybrid Cloud version updates will be displayed on application startup, so updates will take place on the simple click of a button!


Will You Come and Demonstrate?

To keep costs down we have created a fully functional demonstration site but we are happy to demonstrate in person too.

We travel within a 50 mile radius free of charge but travel outside this area will incur travel costs.

Please contact us for further details.


Will I Need Training?

To keep costs down we provide 'How to..' videos. These are step by step instructions to follow along with.

If there is something we haven't covered just drop us an email and we will create a video within a few hours!

We will of course provide onsite training from £450.00 per day + travel & expenses.


 

Having an effective Data Management System has never been so important

Athena MIS is an ILR compliant MI system

One of the most crucial obligations of an Education and Skills Funding Agency contract, for main and employer providers accepted to the RoATP, is the collection, management and submission of Individualised Learner Record (ILR) data.

The ILR specification documents set out the technical requirements of ILR returns, with the Provider Support Manual and funding rules documentation covering additional regulations specific to apprenticeships.

Athena MIS provides ILR compliance as specified in the ILR specification documents (2017-2018 V3) and through continual support via the ESFA'S software writers group which meets regularly to discuss updates, changes and future developments with regard to all data management related issues.

All ILR compliant MI systems have to conform to the ESFA'S specifications, providing the same set of core features and requirements as a standard, so each MI system can create the exact document format for you to submit your ILR returns.

The decision as to which MI system best suites your company will depend entirely on your company's additional needs.

Athena MIS is packed with tools for internal tracking and progression of a learner journey as well as the all important ILR creation as standard and the basis of all future development will be determined by the ILR Specifications and contractual obligations the ESFA set for main and employer providers.

An introduction to Athena MIS & RAIL outlines all the current features and benefits Athena MIS & RAIL provides for the management of your learner, employer, contract and subcontractor data.

The monthly deadline for each ILR return is found in the submission schedule, so you will need to be prepared ahead of time and decide what management tools you will use to create that all important XML file.

We are dedicated to providing a personal service with as much or little support as you need.

1. You can simply licence Athena MIS and manage your data and ILR'S yourself.

2. You can opt to control all of the data input side and let us analyse and prepare your ILR'S.

3. We can take this a step further and perform the validation and submission of your ILR'S too!

4. We can even manage every stage of your data management requirements.

Whatever your required level of support Cleverclogs Multimedia has a solution to take the pressure off learning the multitude of rules for error free ILR submissions.

No matter how you decide to manage your data in the early stages you must take into account that your obligations don't stop with ILR submissions as you will be in scope for Ofsted inspections too.

Displayed below is a small sample of the power and versitility of Athena MIS. We have a fully functional demonstration site for you to access and our You Tube channel has many more 'How to..' videos to peruse.


Integrated ePortfolio

Our newly launched ePortfolio is a valuable addition to Athena MIS, available via phased releases with phase one is available now and phase 2 & 3 coming soon!

Our ePortfolio is fully intergrated within Athena MIS's learner profiles, linking evidence to units and reviews, providing seemless integration of data management and evidence!

As an Athena MIS /RAIL client you will have the option to add the ePortfolio to your Athena MIS subscription, to keep all of your data management and evidence storage in one place.

Check out our ePortfolio page for further details and 'How to..' videos.

Why not check out our In Development page for current and future projects including our GDPR project!


ILR Creation for Lead providers and Subcontractors

Athens MIS & RAIL creates ILR documents either by populating an excel workbook (for subcontractors) or creating the ESFA required XML file (for main and employer providers).

Athena MIS displays which fields are required for the ILR throughout the entire learner profile which updates the ILR Dashboard in realtime.

The new ILR Dashboard displays all learners and gives an overall view of the 'health' of each individuals' ILR.

We don't stop there! Errors and warnings are shown with a location in Athena and an explanation of what you need to do to fix it!

The ILR Dashboard displays your learners along with a list of the missing mandatory elements needed for a successful ILR return.

In fact our ILR Wizard won't allow invalid / incomplete learners into your ILR making for a painless and efficient way to create your monthly ILR returns to The Hub.

It's best practice to export an individual ILR for validation in the Funding Information System (FIS) so you can track down any anomalies ahead of submission deadline.

The key as always to to make sure your learner data is kept up to date and a part of your daily administration routine.

 Athena MIS & RAIL - How to Create a Subcontractor ILR

 Athena MIS & RAIL - How to Create a Lead Provider ILR


Progression Reports

Every training provider be they lead or subcontractor needs to monitor learner progression and contact.

Athena MIS & RAIL has a dashboard specifically for learner and review / contact progression.

As each element is modified or completed the progression tracker automatically displays the percent of completed and elements in progress.

This report is perfect for sending to lead providers and for Ofsted inspections as it's easily exported to a spreadsheet.

Check out our In Development page for details of new additions to Athena MIS including the Athena Assessor Tablet.

Just think how much time can be saved as realtime updates can be made while visiting with a learner!

 Athena MIS & RAIL - How to Create Progression Reports


Ofsted Data & Statistics Reports

We believe that all the reports you need should be accessible by as little effort as possible!

The Statistics Reports can be filtered by learners status including;

• On Programme

• Withdrawn

• Complete.

Athena MIS now has some great additions including our Ofsted data Dashboard.

The data you input into Athena MIS is used in 'real time' to display the Ofsted inspection requirements, so all you have to do is filter by learner type and date!

Switch tabs to display the data for;

• Course Performance.

• Subject Area and Level.

• Learner Demographics.

You can even automatically create and download the reports to a spreadsheet by the click of a button!


Contract Tracker

Athena MIS doesn't just manage your learner data, all your contracts are tracked too!

Athena MIS, has various tools to help manage and track each learner and contract.

The contract tracker alerts the system when contracts are reaching capacity in each age group and provision type, to make sure you are on track with your contractual obligations

The Contract tracker includes performance indicators filtered by week, month, quarter and annually which will provide you with real time data to ensure you are on track with your delivery.


 

 Athena MIS & RAIL - How to Create a New Contract

 


User Accounts

Athena MIS has different types of user accounts. You create and control them. Your staff have different roles and so does Athena.  You can even impress your main providers by creating them a read only Contract Manager account.

• Data Input


• Super User


• Assessor

• Administrator


• IQA


• Contract Manager

It doesn’t matter how many accounts you make it’s all included in the licence fee.


Learner / Contract Types

Unlike most other MI systems all learner / contract types are included in the licence fee, this means that as we don't charge for each additional contract type so you can manage all the ESFA contracts you have, as well as any subcontracted provision you may deliver, from as little as £450.00 +VAT per month!

Athena MIS manages all of your learner provision including;

• Apprenticeships


• Adult Skills


• Traineeships


• Skills Support for The Workforce

• Work Place Learning / Advanced Learner Loan


• Skills Support for The Workforce


• Work Based Learning


• Skills Support for Redundancy

You will have your own secure database just for you and your staff. It’s protected by SSL and is as strong as the encryption you have for your online banking. And all your staff can use it at the same time!

Are the management systems you currently have in place really good enough? Do they offer all the benefits Athena MIS does?


 

 

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