Athena RAIL / MIS FAQ's

Can I have Multple Learner / Contract Types in Athena MIS & RAIL?

Absolutely yes!

Unlike most other MI systems all learner / contract types are included in the licence fee!

This means that as we don't charge for each additional contract type you can manage all the ESFA contracts you have, as well as any subcontracted provision you may deliver, from as little as £450.00 +VAT per month!

You can control the contract / learner types you want to include in your Athena MIS by simply switching them on or off in the System Settings.


• Apprenticeships


• Work Place Learning / Learner Loan


• Traineeships


• Skills Support for The Unemployed (SSU)



• Adult Learner Responsive


• Skills Support for The Workforce (SSW)


• Work Based Learning


• Skills Support for Redundancy (SSR)


 Athena MIS & RAIL provides the tools to manage all of your training provision in one secure location!

 If you have any questions simply drop me an email: This email address is being protected from spambots. You need JavaScript enabled to view it.


How quickly can I have Athena MIS / Athena RAIL?

You will have access to your very own Athena MIS / Athena Rail database within 24 hours of us receiving your deposit.

Follow our rew simple steps and you could have YOUR Athena MIS / RAIL the same day!

1. Bank transfer your deposit.

2. Provide proof of the setup of your standing order instruction.

3. Sign and return the signature page of our SAAS Licence Agreement.

4. Contact name, email and telephone number for invoices.


I Only Have 10 Apprentices, Is There an Athena MIS for Me?

Yes, of course!

We are able to offer an affordable rate to tarining providers who are deliverying appreticeships in small numbers.

We have several options available so you can satisfy your ESFA contractual obligations at a fraction of the cost!
For those who only need ILR submissions for up to 10 apprentices we can offer:

  1. ILR creation, validation & submission - £100.00 pm (no Athena MIS)
  2. Athena MIS licence for up to 10 apprentices - £150.00 pm
  3. Athena MIS licence plus ILR creation, validation & submission £250.00 pm!

We are happy to take the strain out of data management and create, validate and submit ILR's on your behalf!

Other examples:

  • 11 - 25 learners £300.00
  • 26 - 250 learners £450.00
  • 251 - 500 learners £550.00
  • Unlimited learners £700.00

How long does Athena MIS/ RAIL take to set up?

We perform the set up process for you and will need specific information such as:

  1. UKPRN number
  2. List of assessors
  3. List of IQA'S
  4. Employer names
  5. Courses delivered with LAR numbers
  6. Cohort naming convention
  7. User names
  8. Learner types: Apprenticehip, Advanced Learner Loan, SSW etc.
  9. Contract names (temporary contracts can be set up initially)

The setup process will only take a few hours if you have all the required information to hand!

You can perform the setup procedure yourself if you prefer.

Check out our You Tube channel for various 'How to..' videos including Athena MIS & RAIL - Initial Setup.


Do you have a data management service?

Yes we do!

ILR Submissions:

We charge *£5.00 per learner payable at each ILR submission, this will be monthly for apprenticeships (funding model 36) as of May 2017.

Full data Management:

We charge 5% of your contract value to completely manage your data input and ILR submissions, which is a significant saving compared to subcontractor management fees!
 
All you would need to do is to provide us with your learner data spreadsheets, securly of course, and we will input, validate and submit your ILR's.
 
We will of course let you know if any of your mandatory data is invalid or missing so that you can concentrate on sorting that while we manage the rest.

* fixed fee of £150.00 if less than 30 learners.


How much does it cost? 

We have fixed price plans from small numbers to unlimited learners, users, contracts and incurs no further hosting costs.

Features & Benefits

Annual licence fee for ILR compliant Athena MIS


Annual licence fee for Standard Athena MIS


Your own private database


Unique url


Unlimited contracts


Number of learners


Unlimited user accounts


Nightly backup of data


All maintenance


All upgrades


Referral discounts


‘How to’ videos


Various

from *£5,400.00


*£4,200.00


Yes


Yes


Yes


Various


Yes


Yes


Yes


Yes


Yes


Yes


Make the change today and with a few simple steps you can have your own Athena MIS in place within 24 hours!

Call Lynn on 01482 379540 or email  This email address is being protected from spambots. You need JavaScript enabled to view it. to book your free trial today!

*Net of VAT


What are your payment terms?

You can choose to pay monthly or annually and we require a standing order to be set up.

Example:

Licence


Annual licence fee for ILR Compliant Athena MIS


Annual licence fee for Standard Athena MIS


Deposit Required


£900.00


£700.00


Monthly Fee


£450.00


£350.00


Annual Fee


*£5,400.00


*£4,200.00


Make the change today and with a few simple steps you can have your own Athena MIS in place within 24 hours!

 *Net of VAT


Can I have a free trial?

Absolutely! We have a demonstration site where you can add as much 'dummy' data as you like to get a real life feel for how Athena MIS will provide internal tracking of your learner's journey as well as the vitally important ILR creation.

Send an email to This email address is being protected from spambots. You need JavaScript enabled to view it. and we will give you some login details.


Do I have to sign a contract?

Yes. Athena MIS & RAIL is available on a 1 year renewable Software as a Service(SAAS) licence agreement.


How do I get my data from my spreadsheets into Athena MIS?

We can import your current learners from your spreadsheets for you, our data import fees are £150.00 per day.


Do I need to buy any particular computer?

All you need is your normal computer, a web browser and an internet connection.

We do recommend that you use dual monitors to make your work life more efficient!

Having two monitors makes working alongside our step by step 'How to..' videos much easier!

Having two monitors also makes working on ILR validation more efficient and less frustrating!


Is the software easy to install?

There is no software to install. We host and manage the suite of Athena applications so all upgrades, backups and maintenance are done for you.


Will You Come and Demonstrate?

To keep costs down we have created a fully functional demonstration site but we are happy to demonstrate in person too.

We travel within a 50 mile radius free of charge but travel outside this area will incur travel costs.

Please contact us for further details.


Will I need any training?

To keep costs down we provide 'How to..' videos. These are step by step instructions to follow along with.

If there is something we haven't covered just drop us an email and we will create a video within a few hours!

We will of course provide onsite training from £450.00 per day.


 

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